Libraries Use Cases & Default Seed Content

We are expecting our customers to serve a wide variety of their use cases with libraries using the dashboard/page libraries widget and the dedicated libraries module on primary navigation. Some of these use cases are listed here.

• Apps Link Library – Location for application links
• Employee Forms Library – Location for all employee forms
• Marketing & Sales Library – Location for all marketing & sales resources
• Employee Documents Library – Location for all employe resources & documents
• Customer Procedures Library – Location for all customer resources, forms & documents
• Workplace Practices & Policies Library – Location for all workplace practice & policy documents

New Library Creation & Management

• Domain admins can create unlimited libraries & manage them
• Each library has a name, description, icon, color and a setting to decide who can add items to a library
• Each library can have categories to organize items in them
• Libraries can be re-ordered, edited and deleted by domain admins

New Category Creation & Management

• Domain admins can create categories under a library & manage them
• Each category has a name and can be re-ordered, edited and deleted by domain admins

 Library Items

• A library item can be added based on the permission set for the library by the domain admin
• There are 6 type of items that can be added to any library. These include
  • Form
  • File
  • Post
  • Wiki
  • Simple Link
  • Conditional Link
• Forms that have been shared can be added as items in the library
• A form item allows the user to view the submissions they have made with ability to edit it (based on permissions)
• Files that have full company permission or in public teams can be added as items in the library
• Posts that are company posts or in public teams can be added as items in the library
• Wikis that are in public teams can be added as items in the library
• A simple link item has a title, URL, icon, color and description with option to open the link in new or current tab
• A conditional link has a default condition which is required and shows the default link when no other conditions evaluate to true for a user. When a condition evaluates to true  then the associated link is shown.
• A item can be moved from one library to another or from one category to another
• A item can have a user-friendly name which is different from the original resource (document/wiki etc name) to make it easier to find
• Domain admins & intranet admins (based on permission) can re-order items in the library

Libraries Module

• Module allows network users to browse thru’ all libraries, categories and items in the library
• Users have the option to view the library items in compact or large view
• Based on the permission on who can add items to a particular library, one of more of these users can add or remove items
  • Domain admins
  • Domain & intranet admins
  • Any network user

Libraries Widget

• Add the libraries widget to the dashboard to bring the company resources to the fingertips of your employees
• Libraries widget can be configured in one of 4 ways
  • Show list of all libraries
  • Show list of categories in a specific library
  • Show items in a specific category under a specific library
  • Show items in a specific library (when there are no user categories in the library)
• Libraries widget can also be added on the company page or team page
• Libraries widget is supported on both web & mobile

Search of Library Items

• The main search bar lookahead has been enhanced to find matching library items
• The search results supports libraries as a module to show matching library items
• Libraries module also has in-built search on the library items